Please note that when candidates apply for for President, Secretary & Treasurer, they are also considered for the respective Vice positions.
Any Committee member may organize and be chairperson of event(s)
Any Committee member holding position as chairperson of an event can call for a committee meeting for the purpose of discussing matters regarding that particular event for which he/she is chairperson of.
Any Committee member can and should provide opinions, ideas, and constructive criticisms on any matter even when it’s outside his/her area of responsibilities to Committee members involved.
All decisions made should be based on agreement of the Club’s Committee.
In practice, Executive Officers are responsible in making decisions based on mutual agreement on any matter regarding the Club. However, it is up to the Executive Officers and the Club Officers to decide the degree of involvement of Club Officers in making such decisions.
Excecutive Officers
President
- Call and chair full or partial committee meetings.
- Ensure that committee and club are moving in the right direction in line with the core purpose of the club.
- In an event that a committee members incapable of performing his/her duties, take actions to improve said committee member to be replaced with the agreement of the whole committee.
- Be aware of new updates by Taylor’s Student Development Centre and inform other members of the club.
- Both Vice Presidents must coordinate and reach a mutual agreement with the president about any decision regarding the club’s welfare.
- Ensure the continuous activity and functionality of committee members in the absence of the president.
- Manages all record-keeping and correspondences.
- To record and write minutes for each and every meeting.
- Draft correspondences for club use.
- Ensure all Club’s documents are up-to-date and available .
- To chair meeting in the event of the president and vice presidents are unavailable.
- To assist secretary in his/her duties.
- Responsible for all of club’s monetary matters.
- Responsible in the collection of club fees and payment of all bills.
- Ensure that the club’s funds are kept safe and securely.
- Manage club’s account.
- To prepare an annual budget for club and individual budgets for each event.
- To ensure that Club’s expenditures are within or not exceeding excessively the prepared budget.
- To assist treasurer in his/her duties and to inherit Treasurer’s duties if Treasurer is unavailable to perform his/her duty.
- To serve as auditor to ensure that there is no embezzlement of Club’s fund.
- To ensure that Club’s expenditures are within or not exceeding prepared budget excessively.
Club Officers
IT Director
- To coordinate e-mails, blog and Facebook page
Events Director
- To coordinate and oversee club's events.
- May hold the position of organizing chairperson for events.
Publicity Director & Public Relations Officer should co-ordinate closely amongst each other to ensure effective promotion of Club’s activities and delivery of Club’s notices. They may be required to work with other Committee members as well.
Publicity Director
- To come up with ideas and, with prior approval of the Executive Committee , carry out work to promote any of Club’s event(s) and notices to all Club members/general public.
- Responsible in designing promotional materials including but not limited to posters, brochures, leaflets, flyers, and banners for Club’s function and events.
- To reach out to the general public/Club members to promote Club’s events and/or to deliver Club’s notices via person-to-person contact, e-mail blog posting and Facebook page.
- To handle general inquiries by members through club's e-mail.
- May be required to be a spokesperson of the Club, serving as Emcee during Club’s events and deliver any Club’s announcements.
